Dear Sir or Madam

From 1 January 2025, the receipt and processing of e-invoices in business transactions will be mandatory, with a few exceptions. The MPA NRW will therefore be sending invoices in X-invoice format from this date (1 January 2025) in accordance with statutory regulations.

What is an e-invoice?

An e-invoice transmits invoice information electronically and enables automated receipt and further processing. This enables end-to-end digital processing from invoice creation to payment.

In contrast to paper invoices or image files such as PDFs, the content of an e-invoice is provided in a structured, machine-readable data record. This ensures that invoices are

- transmitted electronically,

- received electronically,

- processed and paid automatically and without media discontinuity.

To ensure that you receive our invoices without any problems and to avoid possible difficulties in payment transactions, please send us a valid e-mail address for receiving the X invoice to debitorenbuchhaltung@mpanrw.de by 1 December 2024 at the latest. Please also state the trading partner number under which your company is registered with us. 

For all customers who already receive invoices in PDF format, no action is required. The X invoice format will simply be added to future emails.

For personal dosimetry customers:

With the changeover to e-billing, all services rendered will be invoiced at the end of each month.

Direct debit mandate

We would also like to inform you that you have the option of paying your invoices conveniently by SEPA direct debit.

Please contact us at the following e-mail address, stating your retail partner number: debitorenbuchhaltung@mpanrw.de

If you have any questions about the changeover or require support, please do not hesitate to contact us.

Thank you for your understanding and support with these measures.